Finally, a Project Management Solution for Fast-growing Agencies
Light in design, heavy in performance.
Agencydesk combines estimating, scheduling, task management, time tracking, reporting and resource-driven billing into a single system designed specifically for agencies.
Integrated Operational and Financial Clarity for Agencies to Run Profitably at Scale.
As an agency-specific Resource-Driven Billing & Capacity Management SaaS, Agencydesk consolidates estimation, project management, resource planning, scheduling, and billing into a single operational system, helping creative agencies plan capacity accurately, control costs, and deliver work consistently.
Estimates & Costing
Generate detailed and organised cost estimates with task groupings, dynamic rates, and multi-currency support.
Invoicing
Generate beautifully organised invoices directly from tasks and costs, with seamless Xero integration and multi-currency support.
Task Scheduling
Schedule work visually with drag-and-drop control, live team capacity, and shared visibility across the studio.
Task Management
Assign multiple users to a single task with smart time-splitting that tracks each person’s share independently.
Time Tracking
Track time effortlessly with one-click switching, parked timers, and in-task access to briefs and estimates.
Calendar
Sync Google Calendar to overlay meetings and protect production time across the Task Schedule.
Recurring Jobs
Automate repeating work with dynamic naming, consistent structure, and seamless scheduling for retainers and monthlies.
Reporting
See exactly where work is happening across your agency. Track performance, turnover, targets, and billed vs unbilled hours in real-time reports.
Client & Supplier Management
Manage profiles with default account managers, custom tax rates, billing tiers, and currencies.
Documents & Context
Keep projects aligned by attaching briefs, contracts, estimates, and reference materials to each job.
Estimates & Costing
Invoicing
Task Scheduling
Task Management
Time Tracking
Calendar
Recurring Jobs
Reporting
Client & Supplier Management
Documents & Context
Powerfully Simple. Surprisingly Capable.
With personalised onboarding, you’ll configure your rate cards, cost types, currencies, departments, and even naming conventions to reflect how your business actually runs. From staff structures to invoicing logic, every detail is tailored to support how you work.
“We were able to set Agencydesk up to work like our agency, not the other way around.”
– Marli, Cheymaxim Creative
- Currency, tax and rate setup
- Document naming conventions and prefixes
- Rate cards, departments, task types and cost types
- Company-specific terms and job templates
- Xero accounting and Google Calendar integration
- AI-assisted job builder from past quotes/invoices
Department Structure
Dynamic Rate Cards
Custom Billing Tiers
Job Templates
Ai Job Builder
Multi-Currency
Xero Integration
Google Calendar
Core Features
Job Costing & Estimates
Dynamic Rate Cards
Generate precise estimates using task and cost line items from a central rate card that adapts automatically to each client’s billing tier and currency.
Structured Task Groupings
Organise work into task groups for better planning, clearer job phases, and smoother delivery tracking.
Seamless Activation
Activate estimates directly into scheduled tasks, creating a frictionless handoff from quoting to production.
Task Scheduler
Live Visual Planning
Plan and schedule work on a visual task scheduler with a real-time view of team capacity.
Calendar Integration
Google Calendar overlays display meetings directly in the schedule for accurate workload visibility and time protection.
Shared Scheduling View
Schedule collaboratively with shared access to team availability, task priority, and current allocations.
Capacity Planning
See every team member’s availability, workload, and commitments in real time so projects run on schedule.
My Desk
For Today View
Stay focused with a personal kanban-style dashboard that combines scheduled tasks and meetings in one central view.
Smart Time Tracking
Track time with an intuitive multi-timer system that allows seamless single-click switching between tasks.
Full Context Access
Open job briefs and supporting files directly from any task — no more switching tabs or digging through folders.
Task Management
Intelligent Time Allocation
A task’s estimated time is automatically subdivided when multiple users are assigned, giving each team member their own portion to manage.
Rate Card Integration
Create and assign tasks from pre-configured rate cards, with task rates that adapt to each client’s tier and currency.
Task Tagging & Approvals
Tag tasks for easy filtering and assign reviewers to approve tasks via a structured “Send for Review” flow. Reviewers are notified directly within their task view.
Active Work Reports
All-in-One Job Insights
View tracked time, estimates, and invoices per job and client — all in one place.
Work Distribution Analysis
See how work is spread across departments, account managers, team members, and clients.
Revenue Visibility
Track billed vs unbilled value and monthly turnover, broken down per account manager, to measure progress against financial targets.
Financial Reports
All-in-One Job Insights
View tracked time, estimates, and invoices per job and client — all in one place.
Work Distribution Analysis
See how work is spread across departments, account managers, team members, and clients.
Revenue Visibility
Track billed vs unbilled value and monthly turnover, broken down per account manager, to measure progress against financial targets.
Invoicing
From Work to Invoice
Generate and download invoices directly from tracked tasks and cost estimates, grouped for clarity.
Flexible Billing Options
Support custom rates per client and multi-currency billing to match global operations.
Secure & Synced
Apply status locks to protect issued invoices and sync everything seamlessly with Xero (Sage integration coming soon).
Timeline
Interactive Job Planning
Use a Gantt-style timeline to map out tasks, dependencies, and delivery milestones visually.
Job Health Tracking
Monitor each job’s status with live indicators for time used, task progress, and billable value vs estimate.
Centralised Project Context
Attach and manage briefs, contracts, quotes, supplier files, and documents — everything in one place for full visibility.
Build Estimates
Dynamic Rate Cards
Generate precise estimates using task and cost line items from a central rate card that adapts automatically to each client’s billing tier and currency.
Structured Task Groupings
Organise work into task groups for better planning, clearer job phases, and smoother delivery tracking.
Cost & Margin Visibility
Track the true cost of work, apply markups, and maintain healthy margins across all projects.
Seamless Activation
Activate estimates directly into scheduled tasks, creating a frictionless handoff from quoting to production.
Plan Jobs
Interactive Job Planning
Use a Gantt-style timeline to map out tasks, dependencies, and delivery milestones visually.
Job Health Tracking
Monitor each job’s status with live indicators for time used, task progress, and billable value vs estimate.
Centralised Project Context
Attach and manage briefs, contracts, quotes, supplier files, and documents, everything in one place for full visibility.
Schedule Work
Capacity Planning
See every team member’s availability, workload, and commitments in real time so projects run on schedule.
Live Visual Planning
Plan and schedule work on a visual task scheduler with a real-time view of team capacity.
Calendar Integration
Google Calendar overlays display meetings directly in the schedule for accurate workload visibility and time protection.
Shared Scheduling View
Schedule collaboratively with shared access to team availability, task priority, and current allocations.
Track Time
For Today View
Stay focused with a personal kanban-style dashboard that combines scheduled tasks and meetings in one central view.
Smart Time Tracking
Track time with an intuitive multi-timer system that allows seamless single-click switching between tasks.
Full Context Access
Open job briefs and supporting files directly from any task — no more switching tabs or digging through folders.
Manage Tasks
Intelligent Time Allocation
A task’s estimated time is automatically subdivided when multiple users are assigned, giving each team member their own portion to manage.
Rate Card Integration
Create and assign tasks from pre-configured rate cards, with task rates that adapt to each client’s tier and currency.
Task Tagging & Approvals
Tag tasks for easy filtering and assign reviewers to approve tasks via a structured “Send for Review” flow. Reviewers are notified directly within their task view.
Track Team Performance
All-in-One Job Insights
View tracked time, estimates, and invoices per job and client — all in one place.
Work Distribution Analysis
See how work is spread across departments, account managers, team members, and clients.
Revenue Visibility
Track billed vs unbilled value and monthly turnover, broken down per account manager, to measure progress against financial targets.
Financial Reports
All-in-One Job Insights
View tracked time, estimates, and invoices per job and client — all in one place.
Work Distribution Analysis
See how work is spread across departments, account managers, team members, and clients.
Revenue Visibility
Track billed vs unbilled value and monthly turnover, broken down per account manager, to measure progress against financial targets.
Invoice Accurately
Resource-Driven Billing
Bill accurately using tracked time, planned effort, cost margins, and amendable scope updates without manual reconciliation.
From Work to Invoice
Generate and download invoices directly from tracked tasks and cost estimates, grouped for clarity.
Flexible Billing Options
Support custom rates per client and multi-currency billing to match global operations.
Secure & Synced
Apply status locks to protect issued invoices and sync everything seamlessly with Xero (Sage integration coming soon).
Our pricing
Discover your ideal plan with Agencydesk's straightforward per-user pricing model, designed for flexibility and scalability. As your team expands, enjoy tiered discounts that reduce the cost per user, making it easy and cost-effective to add members, all within our lightweight, high-performance framework.
Startup
5+ users
Great for small agencies or startups looking to grow fast with core features.
$20/user
Growth
15+ users
Ideal for growing agencies ready to unlock deeper integration with dedicated support.
$19/user
Max
30+ users
Designed for high-volume agencies that need performance and priority support.
$18/user
What agencies say about us
Christelle
Local Truth Agency
Jamie
Founder, Minux Digital
Jason
Cheymaxim
Ready to streamline your operations, boost team productivity, and finally use a system that actually thinks like your agency does?
Then schedule a call with our team.
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